Appendix C: LBJ Student Center and JCK 11th Floor Food and Beverage Guidelines

In accordance with UPPS No. 05.03.02 Catered and External Food Vendors Policy, all events where food is served within the LBJ Student Center and JCK 11^th Floor are required to use Chartwells, the approved, exclusive caterer.

Coca Cola is the exclusive beverage provider for Texas State University and all events where beverages are served within the LBJ Student Center and JCK 11^th Floor are required to use Coca Cola products; this includes bottled water. Registered Student Organizations may request Coca Cola products through the Coke Product Request Form.

No exemptions will be granted based on group size for events held in reservable or public spaces within the LBJ Student Center. Tenants of the LBJ Student Center holding small departmental events (fewer than 20 participants) that serve food to university employees within their office space are exempt from the catering policy. 

Contact Event Services (512-245-2264 or lbjscreservations@txstate.edu) with any questions regarding food/beverage options. 

Chartwells is the only caterer permitted to serve alcohol in the LBJ Student Center and JCK 11^th Floor (see UPPS No. 03.01.18 Purchase of Alcohol.) 

Prior approval must be granted and the approved Alcoholic Beverage Activity Form must be submitted to Event Services at least 5 business days prior to event date. 

All food and beverages must be provided by Chartwells for any Non-University Sponsored Events or External Groups. 

University Departments and Registered Student Organizations may apply for exemptions to this policy for the following:

Special Menu Item
Special menu items that cannot be provided by Chartwells. Requests should only be submitted after meeting with Chartwells. 
Pizza and BBQ are currently considered exempted special menu items. All food must come from an approved vendor and an exemption form must be submitted and approved for each event. Ballrooms are excluded from this exception.

Candy, Factory Sealed, Pre-Packaged Food or Beverages
Candy and pre-packaged food that is exempt from a TFE Permit may be used for distribution at tables during fairs, for use in green rooms, and for weekly Registered Student Organization meetings.

• Have an approved LBJSC Food Policy Exemption Form.
• Provide food that has been donated or purchased through an approved food vendor. No homemade food/beverages.
• Have food delivered to the loading dock or one of the building entrances and have group members take the items from the entrance to the assigned room. Vendors cannot bring the food into the building, set up, or serve the food.
• The University Department or Registered Student Organization will be responsible for all the cleanup of the space at the conclusion of the event. (See Additional Charges and Fees)
• Cold beverages must be Coca Cola products; this includes bottled water.
• Hot beverages must be served from insulated containers or “to go” containers prepared by an approved food vendor.

• Failure to follow the LBJSC Food Policy will result in a fee (See Additional Reimbursable Rates) and possible suspended privileges to reserve space in the future.